Legal Costs Administrator

Reference Code:

ACSCLK

Location:

Leigh with a move to Wigan

Main purpose of the job:

Assisting the costing department in producing various bills which will service the entire firm by allowing departments to conclude their files by having those bills submitted to the relevant bodies for payment.

Responsible to:

Department Manager

Main key result areas

  • Provides support to departments in preparing claims for payment to the Legal Aid Agency, private paying clients or other relevant bodies. Preparing, amongst other things, cost schedules for negotiation, solicitor client bills/gross sum bills, schedules for summary assessment, schedules for allocation and listing questionnaires.
  • Ensure the firm gets paid the maximum amount possible on every file whilst complying with the relevant guidance/rules. This may include following the appropriate appeals process.
  • Ensure that payments are allocated to the correct file/matter when funds are received
  • Ensure that bills are submitted and have been received by the relevant authority, files are satisfactorily finished, disbursements paid and files closed
  • Provide general administrative support to the costing department

Direct reports:

None

Person specification

Qualifications

 

Minimum qualifications – 5 G.C.S.E’s or equivalent at grade C, including maths and english, (relevant work experience may be considered as alternative)

Essential

Experience

 

Experience in office/admin work

Essential

Experience of liaising with external parties

Desirable

Experience of using a case management system

Desirable

Experience in a client service focused role

Desirable

Experience of working in a law firm

Desirable

Experience of producing detailed bills both inter parties and LAA

Desirable

Experience of CCMS, LAA online and E forms

Desirable

Experience of making appeals to the LAA

Desirable

Knowledge and skills

 

Numeracy, literacy

Essential

Good standard of computer literacy

Essential

Influencing skills

Essential

Good communication skills both face to face and over the telephone

Essential

Organisational/time management skills

Essential

Accuracy and attention to detail

Essential

Working to deadlines

Essential

Understanding of the workings of solicitors files

Essential

Knowledge of all relevant public funding within the firm

Essential

Ability to adapt to continually changing LAA guidelines

Desirable

Ability to work productively amidst frequent interruptions

Desirable

Personality / Other Qualities

 

Pleasant, approachable, patient and polite

Essential

Ability to work in a highly confidential environment

Essential

Smart and tidy appearance

Essential

Ability to work as part of a team

Essential

Adaptability and flexibility

Essential

Ability to work without close supervision/on own initiative

Essential

Ability to hit the ground running

Essential

Confidence in influencing over the telephone

Essential

Please do not send enquiries to the department manager of the specific team.