Reference Code: | ACSCLK |
Location: | Leigh with a move to Wigan |
Main purpose of the job:
Assisting the costing department in producing various bills which will service the entire firm by allowing departments to conclude their files by having those bills submitted to the relevant bodies for payment.
Responsible to:
Department Manager
Main key result areas
- Provides support to departments in preparing claims for payment to the Legal Aid Agency, private paying clients or other relevant bodies. Preparing, amongst other things, cost schedules for negotiation, solicitor client bills/gross sum bills, schedules for summary assessment, schedules for allocation and listing questionnaires.
- Ensure the firm gets paid the maximum amount possible on every file whilst complying with the relevant guidance/rules. This may include following the appropriate appeals process.
- Ensure that payments are allocated to the correct file/matter when funds are received
- Ensure that bills are submitted and have been received by the relevant authority, files are satisfactorily finished, disbursements paid and files closed
- Provide general administrative support to the costing department
Direct reports:
None
Person specification
Qualifications | |
Minimum qualifications – 5 G.C.S.E’s or equivalent at grade C, including maths and english, (relevant work experience may be considered as alternative) | Essential |
Experience | |
Experience in office/admin work | Essential |
Experience of liaising with external parties | Desirable |
Experience of using a case management system | Desirable |
Experience in a client service focused role | Desirable |
Experience of working in a law firm | Desirable |
Experience of producing detailed bills both inter parties and LAA | Desirable |
Experience of CCMS, LAA online and E forms | Desirable |
Experience of making appeals to the LAA | Desirable |
Knowledge and skills | |
Numeracy, literacy | Essential |
Good standard of computer literacy | Essential |
Influencing skills | Essential |
Good communication skills both face to face and over the telephone | Essential |
Organisational/time management skills | Essential |
Accuracy and attention to detail | Essential |
Working to deadlines | Essential |
Understanding of the workings of solicitors files | Essential |
Knowledge of all relevant public funding within the firm | Essential |
Ability to adapt to continually changing LAA guidelines | Desirable |
Ability to work productively amidst frequent interruptions | Desirable |
Personality / Other Qualities | |
Pleasant, approachable, patient and polite | Essential |
Ability to work in a highly confidential environment | Essential |
Smart and tidy appearance | Essential |
Ability to work as part of a team | Essential |
Adaptability and flexibility | Essential |
Ability to work without close supervision/on own initiative | Essential |
Ability to hit the ground running | Essential |
Confidence in influencing over the telephone | Essential |
Please do not send enquiries to the department manager of the specific team.